Archive for the ‘Email’ Category

Unlock your GMAIL account

11 July 2012

If you change your GMAIL password, it might stop working on external email clients and devices (even if you put in the new password).

In this case you need to unlock your GMAIL account.

Check out this link for the relevant instructions:


Adding a graphic signature to GMAIL

24 April 2012

If you want to add a graphic signature to email you can’t simply copy and paste the graphic into the signature box – you need to post the image to a third party service like  and then link to it.

Here is a step by step guide:

1. Login to your GMAIL account and then go to Settings

2. Under General, you will see the Signature option:

Above the Signature box you will see an icon (where the arrow is pointing to above) which will allow you to insert an image from a URL as shown below:

3. In order to proceed, visit any image hosting service such as  and upload the relevant image:

4. After browsing for your image and clicking Upload Now, you will get the following:

5. The final step is to copy and then paste the direct link into the add image URL box and then you have your signature.

Google Cloud Print

13 March 2011

Latest versions of Google Chrome now offer “Google Cloud Print”.

Go to options, and the “Under the Hood”. Right at the bottom you can enable Google Cloud Print.

This allows you to add printers that then become available to you over the cloud through any device that has google.

e.g. you can print off a page in Chrome while in the office and it will appear at home (providing computer at home is on)

This also applies to gmail and google docs

From mobile phones you can print using print option on the top right hand corner

For more information, see this article.

Mail stuck in Outlook Outbox

13 March 2011

“My emails are not being sent. They are stuck in the outbox but incoming mail works fine”

I gets calls about this a few times a year.

The first thing to do is check the your computer still has internet access – can you do a Google search?

Typically, the Internet is fine and mails are coming in.

In this case, it is often a large email that got stuck in the outbox.

Here is what to do:

1. In Outlook 2003 / 2007 click File and then “Work Offline”. In Outlook 2010, click “Send / Receive” and then “Work Offline” (far right).

2. Click on the Outbox.

3. Drag all mails in Outbox into the Drafts folder.

4. Go back to the “Work Offline” option and click it to take Outlook back online.

5. Click on “Drafts” and double click on each individual email to send them. Any large ones should not be sent.

This should get your outgoing mails out.

In future, try to avoid sending emails above 4 megabytes. Many email accounts will not accept emails larger than this.

Solutions to sending out large mails include You send it and Dropbox (which allows you to create a “Public Link”).

Gmail – new feature turn off conversations!

20 October 2010

I would like to thank my friend Gil for writing this blog and bringing this to my attention.


Hiding GMAIL IMAP folders

19 August 2010

If you use IMAP for gmail there are a number of folders you may want to hide such as “Bin”, “All Mail”, and “Starred.

This is simple to deal with . Just login to Gmail in your web browser, click Settings (top right) and then “Labs” (top right)

Then “Enable” “Advanced IMAP Controls” and then “Save Changes” at the top.

Then click on “Settings” once again (top right) and then on “Labels” and you can hide the folders you no longer want to see in your email client (e.g. Outlook)

It is a very good idea to hide “All Mail” since temptation to delete mail will delete from all email that was filed in folders!

What’s the difference between IMAP and POP?

6 August 2010

POP and IMAP are different ways to get your email in a program like Outlook and on your phone.

Here is a good article from GMail to explain the difference.

More and more people will now benefit from IMAP since it will synchronise Sent  Items and Inbox between devices (e.g. Outlook, Mac Mail, IPhone, IPad, netbook)