Archive for the ‘MACS’ Category

Turn off automatic IPAD backups and location of IPAD backups

13 March 2011

One of my biggest issues with Apple relates to backup of their portable devices.

Itunes will backup an IPAD or Iphone, but it will limit the backup to as little as just two backups. That can be a nightmare if you need to restore from a backup.

If you need to retrieve data and your portable device is set to backup and synchronise automatically, then when you connect, you could lose the valuable backup that you need!!!

My recommendation is to TURN OFF automatic synchronisation and backup but please remember to regularly backup and synchronise manually.

In Windows, here is how to turn off automatic backups:

1. Without having IPAD or Iphone connected, go to Itunes (latest version at time of writing is

2. Go to Edit, Preferences, Devices (On a Mac, go to itunes menu, preferences, devices)

3. On Device tab, on the lower part you will see a tick option “Prevent iPods, iPhones, and iPads from syncing automatically.”

4. Un-tick this option

The other advantage of doing this is that it cuts down on lengthy time Itunes becomes unavailable when you connect  device to the computer.

It gives you control to device when to sync and backup, but please remember to do this often.

Furthermore, it might be sensible to start backing up the IPAD / Iphone backups!

The location of these backups are:

Windows XP
C:\Documents and Settings\username\Application Data\Apple Computer\MobileSync\Backup

Windows Vista & Windows 7
C:\Users\username\AppData\Roaming\Apple Computer\MobileSync\Backup

Mac OS X
~(home directory)/Library/Application Support/MobileSync/Backup/


Adding “Macintosh HD” to the Mac desktop

1 August 2010

Question: How do I add “Macintosh HD to the main screen?


1. go to Finder
2. Click “Finder” option at the top
3. Click “Preferences”
4. Tick “Hard Disks” option

The icon should appear on the top right and you can close the “Preferences” dialogue box.

IPAD – sync word documents

26 July 2010

For those with IPAD’s who want to have their word documents available, I recommend the Office Squared HD Application

This will easily transfer office documents to the IPAD and also give you access to documents in the “Cloud” such as Google Docs or Drop Box.

Mac Mail with IMAP – using sent folder in the “cloud”

26 July 2010

In Mac Mail, if you want to use the “Cloud” Sent mailbox, simply click on “Mailbox” followed by “Use This Mailbox For …” and then select the appropriate mailbox e.g. Sent

This will then synchronize your sent items in Mac Mail with your other devices.

Synchronise Entourage address book with Mac address book

3 November 2009

Entourage 2008 and later versions of Entourage 2004 support synchronisation between the mac address book and Entourage address book.

This is a very useful feature and can be activated by:


1. Go to Preferences in Entourage

2. Click Sync Services

3. Tick the top option “Synchronize contacts with Address Book and Mobile Me”

Imac function keys

3 November 2009

An Imac offers various controls like:

Fn+F10 = mute, Fn+F11 = Vol down and Fn+F12= Vol up


If you want to turn these features to work without having to press Fn key, go to:

System Preferences

Keyboard & Mouse

Untick option to “use allF1,F2, etc. keys as standard function keys” (bottom option)


Mac Mail – deleting an email address from Mac Mail

25 October 2009


For those using Mac Mail, please be careful when deleting an old email address – it will permanently delete ALL the emails associated with it. The best thing to do is simply to keep the email address in the system but render it inactive.

If you do delete the email accidentally and you do not have a backup in place like Time Machine or Carbonite, you will need a data recover software like File Salvage or Data Rescue.

The fact that Mac Mail behaves this is totally insane in my opinion. No other email program I know behaves in such a way and I have recently left Apple feedback about this.

Moving from MAC to PC

28 April 2009

After 6 months of trying a mac, a good client of mine decided to move back to PC.

The main reasons for leaving Mac where:

1. Lack of support for Hebrew language within Entourage.
2. Blackberry sync kept duplicating contacts and diary entries until it failed to sync.
3. Entourage frequently had to scan the database before it would start.
4. The need to run certain PC software not available for MAC (that would also not work within a PC emulator).

Moving documents from Mac to PC is simple – although you need to use a fat32 flash drive or external hard disk (macs do not recognise NTFS formatted drives).

Moving emails from Entourage to Outlook is ticker.  Firstly, read this article.  You need to export all the emails by dragging them to the MAC desktop and then copying them to your flash drive. Then to import them to Outlook Express, you need to use this software – Mbox2eml. Finally, you can import the Outlook Express emails when in outlook.

Moving contacts involves an export to CSV file. Then copy the CSV file to a flash disk and copy to windows. Open the CSV (which will be in .txt format) in excel and save it as a CSV. Fianlly import to Outlook but you must check and correct the mapping – for example, while Entourage calls it “Work phone” Outlook will call is “Business phone” etc.

For diary, it is easiest to export the diary from Entourage to ical as an ics file. This ics file can then easily be imported to Outlook.

Running a PC on a Mac

28 April 2009

To run a PC within a mac, you can try emulators like VMware Fusion or Parallels.

If you have an Intel based Mac, you can also run a complete PC on it using boot camp. To do this, click on spotlight (top right) and type “Boot camp”.

You will need have a licensed CD of Windows XP or Windows Vista.

If you run Boot Camp, you will be able to switch between being a PC and being a mac by holding the “option” key during start up (when the screen is white).

Other useful Mac OS X keyboard shortcuts can be seen here.

MAC annoyance – sorting out files in finder

10 March 2009

A client who recently purchased a Mac wanted to sort out files ALPHABETICALLY in the“Documents” folder using list format.

The root of his “Documents” folder contained both FOLDERS  and then FILES.

All he wanted to do was to see the FOLDERS in alphabetical format followed by the FILES in an independent alphabetical order.

This is simple on a PC and just how he worked in the past before moving to a Mac.

THIS NOT POSSIBLE in OS X! – you can sort in alphabetical order for both files and folders COMBINED, you can sort by date, or you can only sort by kind, which will put adobe acrobat files at the top and folders half way down the list.

I called Apple support to discuss further and the “mac guy” was stumped by what we wanted to do (this really surprised me).

The solution I came up with (which “mac guy” said was neat) was to create a folder called “ZZZ Misc” and put all files in the root of “Documents” into this folder. The misc files will then be sorted within this folder and the root of “Documents” will just be a list of alphabetically sorted folders.